Home / Developers

Developer & Turnover Services

Accounting, records and turnover preparation for Florida developers launching condominium and HOA associations — so the association your buyers inherit has clean books, organized records and a board ready to take over.

Where RazPro Fits

From the First Closing to the Day Owners Take Control

While the developer controls the association, it is still a separate entity with its own money, records and legal duties. We set it up that way from day one, keep it current through sales, and prepare everything the owners’ board will receive at turnover.

📊

1. Books during developer control

  • Association books in QBO, kept separate from the developer’s
  • Operating and reserve budgets, assessment billing and collections
  • Tracking the developer’s guarantee or deficit funding, period by period
  • Monthly financial reports for the developer-appointed board
📁

2. Records & owner portal from day one

  • Official records organized as they are created, not reconstructed later
  • Owner portal and app through CondoHOA.app, including the protected records section larger condominiums need
  • New owners onboarded as closings happen
  • Meeting notices, minutes and documents in one place
📋

3. Turnover preparation

  • A turnover checklist mapped to Florida’s required deliverables
  • Financial records and source documents organized for the independent CPA audit
  • Coordination with your engineer or reserve specialist on the turnover inspection reports
  • Funds, contracts, insurance, permits, warranties and the owner roster listed and ready to hand over
🎓

4. A board ready to govern

  • Board member certification classes from a DBPR-approved provider — see Board Members
  • An orientation on the budget, reserves and records the new board inherits
  • Licensed community association management and accounting after turnover, if the owners’ board chooses to continue with us
Turnover Without Surprises

The Owners’ Board Will Check Everything

When owners elect the majority of the board, the developer must hand over the association’s property and records — and the new board, its attorney and its CPA will review them. Gaps found at that point become disputes. Books and records kept to turnover standard from the start make that review routine.

Until turnover, the developer is also responsible for the association’s compliance with the Condominium Act and for the actions of the directors it appoints. Clean, separate association accounting protects the developer as much as the buyers.

Clear roles. RazPro provides accounting, records and licensed community association management. The turnover audit comes from an independent CPA, inspection reports and reserve studies from licensed engineers, architects or credentialed reserve specialists, and legal review from your attorney. We organize the work so each of them can do theirs efficiently.

What we help assemble for turnover

  • Declaration, articles, bylaws, rules and amendments
  • Minute books and the association’s other records
  • Financial records and source documents from incorporation, ready for audit
  • Association funds and bank accounts
  • Owner roster, contracts, leases and service agreements
  • Insurance policies, permits, certificates of occupancy and warranties
  • Turnover inspection reports and the structural integrity reserve study (prepared by licensed professionals)
  • Inventory of association property
Two Points of View

Who Do We Work For?

Before turnover

We are engaged by the association under its developer-appointed board. The developer benefits from organized books and a smoother sales process; buyers benefit from an association that is run as a separate entity from the start.

After turnover

The owners’ board decides whether to keep RazPro. Because new boards often question the developer period, we put our engagement in writing and disclose our prior role to the new board, so everyone knows who we answered to and when.

Legal background

  • When owners take control (condominiums): owners other than the developer elect at least one-third of the board once they own 15% of the units, and a majority at the first of several events — including three years after 50% of the units are conveyed, three months after 90% are conveyed, or seven years after the triggering recording — § 718.301(1), Fla. Stat.
  • When owners take control (HOAs): members elect a majority of the board three months after 90% of the parcels are conveyed, or earlier if the governing documents provide — § 720.307(1), Fla. Stat.
  • Turnover deliverables: governing documents, records, funds, property, plans, contracts, insurance, permits, warranties and the owner roster; for condominiums, financial records audited by an independent CPA (delivered within 90 days), turnover inspection reports and the most recent structural integrity reserve study — § 718.301(4), Fla. Stat.; for HOAs, § 720.307(4), Fla. Stat.
  • Developer responsibility before turnover: the developer is responsible for the association’s violations of the Condominium Act and for actions of the directors it designates — § 718.301(5)–(6), Fla. Stat.
  • Developer assessments: a developer may be excused from assessments on unsold units only as the declaration and statute allow, and must cover common expenses that exceed what other owners pay during that period — § 718.116(9), Fla. Stat.
  • Reserves: before turnover, a developer-controlled condominium association may not vote to waive or reduce reserve funding — § 718.112(2)(f), Fla. Stat.
  • Records online: condominium associations with 25 or more units must post official records in a protected online section — § 718.111(12)(g), Fla. Stat.
  • New directors: each newly elected or appointed condominium director must submit a written certification and an educational certificate from a 4-hour course by a DBPR-approved provider, within 1 year before or 90 days after taking office — § 718.112(2)(d), Fla. Stat.

General information, not legal advice. Requirements depend on your declaration, the type of community and changes in Florida law; your attorney can confirm what applies to your project.

Planning a New Condominium or HOA?

Tell us about your project and where you are in sales. We’ll show you how we’d set up the association’s books, records and portal — and what turnover will need.

Tell us about your project → Book a Free Consultation