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Tenant & Buyer Screening

Credit, criminal-records and eviction reports for Florida unit owners screening their own tenants — and for associations whose governing documents give the board approval rights.

Who It’s For

Two Different Roles, Two Different Rules

The unit owner is the landlord: it’s their lease and their financial risk. An association can only approve or deny buyers and tenants when its declaration or bylaws give it that power — and many older Florida condominiums only have a right of first refusal. We set up screening to fit the role you actually have.

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I own a unit and rent it out

Screen your applicant before you sign the lease. You get the report; you make the decision.

Owner tenant screening →
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I serve on a board or manage an association

Screening that starts with what your documents allow — and follows FCRA, fair housing and Miami-Dade rules.

Association screening →
For Unit Owners & Landlords

Screen Your Tenant Before You Sign the Lease

Whether the rent gets paid is your risk, not the association’s. RazPro gives owners a simple way to order a professional screening report on a prospective tenant — without collecting anyone’s Social Security number by email.

  • Credit report, criminal-records search and eviction-history search
  • Identity verification for each adult applicant
  • The applicant gives written authorization and enters their own details through a secure link
  • You receive the results and decide — we don’t approve or deny for you
  • Adverse-action notice template included, for when a decision is based on the report
Request owner screening →

Good to know

  • Fair housing applies to owners too. Use the same criteria for every applicant. In Miami-Dade, Chapter 11A also protects source of income, so vouchers and other lawful income must be treated fairly.
  • Focus on what matters. Convictions, not arrests; eviction judgments, not filings that went nowhere.
  • Your association may still have a process. Screening your tenant doesn’t replace any notice, right of first refusal or approval step in your building’s documents.

  1. Tell us about the applicant

    Send the applicant’s name and email and your unit. One request covers each adult who will live in the unit.

  2. The applicant authorizes the check

    They receive a secure link, sign the written authorization required by the Fair Credit Reporting Act and enter their own information.

  3. You get the report

    Results come to you, the landlord. The report is produced by a consumer reporting agency and stays confidential.

  4. You decide, and document it

    Apply the same standards to everyone. If you turn an applicant down because of the report, send the adverse-action notice — we give you the template.

For Associations

Screening Starts With Your Documents

Before a board screens or denies anyone, the authority has to be in the declaration or bylaws. Many older condominiums only have a right of first refusal: the association can match the deal or consent, but it has no independent right to reject an applicant under board-made criteria. Publishing screening rules doesn’t create that power — an amendment does.

Where your documents give the board approval rights, RazPro runs the process inside your portal so applications, reports and decisions stay organized and on time.

Not sure what your documents allow? Ask your association attorney first. We’re happy to work with counsel to put the right process in place.

What a compliant process includes

  • Objective written criteria adopted in advance and applied to every applicant
  • Each adult signs a written FCRA authorization before any report is pulled
  • Miami-Dade: notice of an incomplete application within 15 days, and a written decision with specific reasons within 45 days
  • Servicemembers: a decision within 7 days, or the owner may lease to them
  • Fees within the statutory cap and a lease deposit only if your documents allow it
  • Sensitive files limited to the board, management and the screening process, kept secure and disposed of properly
  • Assistance-animal requests handled separately, as reasonable-accommodation requests

In your portal

Applications and results live in the RazPro Portal & App or CondoHOA.app — no separate vendor to juggle.

Deadlines tracked

Incomplete-application notices, the 45-day decision window and servicemember applications are flagged so nothing lapses.

Ready for counsel

Criteria, notices and fee schedules organized so your attorney can review them before the board adopts anything.

Legal background

  • Approval authority: comes from the declaration, articles or bylaws. Amendments that restrict renting bind only owners who vote for them and owners who take title afterward — § 718.110(13), Fla. Stat.
  • Fees and deposits: a transfer or application fee is allowed only when the association must approve the transfer and its documents provide for the fee; it is capped at $150 per applicant (adjusted for inflation every five years), spouses or a parent and dependent children count as one applicant, and no fee is charged to renew a lease with the same tenant. A lease security deposit, if the documents authorize it, may not exceed one month’s rent and is held in escrow — § 718.112(2), Fla. Stat.
  • Consumer reports: the federal Fair Credit Reporting Act requires a permissible purpose, and an adverse-action notice when a decision is based on a report — 15 U.S.C. §§ 1681b and 1681m.
  • Fair housing: the federal Fair Housing Act (42 U.S.C. § 3604), the Florida Fair Housing Act (§ 760.23, Fla. Stat.) and Miami-Dade County Code Chapter 11A, which adds protections including source of income.
  • Timelines: Miami-Dade County Code § 11A-18.1 (15-day incomplete notice, 45-day written decision with reasons); § 83.683(2), Fla. Stat. (7 days for servicemembers).
  • Records: application files aren’t open to owner inspection (§ 718.111(12), Fla. Stat.), and personal information must be safeguarded, with breach notice when required (§ 501.171, Fla. Stat.).

General information, not legal advice. Laws and local ordinances change; your association’s attorney can confirm what applies to your community. Read more on our blog: Can Your Condo Board Deny a Tenant?

Talk to Us About Screening

Owners: request a tenant check. Boards and managers: let’s look at what your documents allow and set up a process that holds up.

Request owner screening → Book a Free Consultation